ZEPP + Qonto Accounts Receivable Automation
Invoice meets payment. AI reconciles, chases and escalates, so finance stops chasing PDFs.
The problem
"Studio owners were spending hours cross-checking Qonto transactions against ZEPP invoices, then writing reminder emails one by one. By the time a third notice went out, the customer was already three weeks late."
The solution
One flow. Every input type.
Daily schedule pulls ZEPP open invoices and Qonto transactions in parallel, merges them by position, and applies a matching rule that requires both invoice reference in the payment description and exact amount match. Unpaid invoices get a traffic light (green under terms, yellow at friendly-reminder day, red at second and third notice). Reminder copy is generated by GPT-4.1 in a calm, payment-focused tone. First notices go by email. Third notices escalate to WhatsApp. Every row lands in a Google Sheets dashboard with an admin digest email and an audit log entry.
Results
Industry
Fitness Studios / SMB Finance
Service type
Kyte Studios Demo Build
Timeline
Reference implementation
Tools used